Job Opportunity: Admin Support Worker

We are looking for an enthusiastic, empathic and diligent Admin Support Worker help us continue to grow and thrive as a company. If you are interested in helping make brilliant and inspiring art happen and have a strong administrative, organisational and communication skills, this job may be perfect for you. Experience is valuable but not essential – the right personality and attitude are far more important to us.

THE COMPANY

Jack Dean & Company is a disabled-led, artist-owned non-profit set up to help tell stories of how things could be. We collaborate with inspiring and exceptional artists to create work across a range of art forms. Our focus on touring live shows with a lot of music, noise and heart, but we also have a steadily growing digital arm and workshop programme. We are committed to offering people across the UK the chance to dream of a different world, whatever the current one may hold. Current projects include Vinland, a Viking adventure for ages 8+, Jeremiah, a gig-theatre epic about the Luddite rebellion, and Hero & Leander, a bittersweet outdoor musical that tours with a portable bandstand.

THE JOB

The job is for 130 days on a 12-month freelance contract from 24th October. This breaks down as roughly 2.5 days a week, but we have a degree of flexibility on how these are spread out. If successful, this role will continue and expand beyond its initial 12 months. The Administrative Support Worker reports to the Director, and their responsibilities break down into four main areas:

Tour Booking:  

  • Maintaining and updating the company tour booking database, and researching and developing new contacts to add to it.
  • Creating targeted tour booking lists for each project.
  • Delivering all aspects of tour booking, including designing and writing tour packs and show invitations for projects, sending them to programmers / venues, and following up, and negotiating tour dates and fees with programmers and venues. 

Production Management:

  • Drafting and circulating contracts for the projects’ creative teams.
  • Booking travel and accommodation for rehearsals and tours.
  • Creating and managing tour schedules. 
  • Preparing risk assessments, access riders and tech specs for new projects, and circulating to venues.

Marketing & Audience Development:

  • Planning, managing and implementing marketing campaigns for all projects, including print, social media, email, press releases, media & PR.
  • Drafting copy for all the above communications, as well as web and brochure copy for projects.
  • Working with our pool of freelance designers, photographers, videographers and illustrators to ensure each project has high-quality visual assets. 
  • Drafting comprehensive marketing packs for circulation to venues, and working closely with them to make sure they are effectively used.
  • Updating our blog and website.
  • Conducting ongoing research into our current and potential audiences, including circulating surveys, collating venue audience data from performances, and drafting regular reports to inform and support future marketing campaigns.

Evaluation & Company Development

  • Writing, submitting and gathering data for evaluation reports to funders.
  • Managing and implementing recruitment campaigns for new roles as and when needed, and supporting the shortlisting and interview processes.
  • Helping to research and develop new funders, partner relationships and strategic opportunities for the company.
  • Building partnerships for our, including with schools, councils and community arts groups.
  • Supporting the growth of our digital arm, in particular our new podcast Fogland Lighthouse.
  • Providing other administrative support to the company and its projects, subject to agreement with Director.

WHO WE’RE LOOKING FOR

Essential

  • A calm, empathic, patient and friendly approach to working with others.
  • Significant ability to self-organise and work independently.
  • Excellent communication skills.
  • Strong attention to detail and personal organisation.
  • Someone who is happy to getting their hands dirty with a decent amount of admin, but who can also look at things from a strategic, big-picture angle.
  • Affinity with our company values.
  • Enthusiasm and exuberance about sharing great art with people.
  • Ability to commute to Exeter for face-to-face meetings at least once a month.

Desirable

  • Experience of planning and delivering successful marketing campaigns.
  • Experience of booking tours for live shows.
  • Experience of working with digital marketing tools like canva, mailchimp and hootsuite, and an ability to design digital and social media marketing assets from scratch.
  • Experience of conducting audience data analysis and audience development work, and of working with Audience Finder or similar tools.
  • Experience of digital marketing and distribution, in particular with podcasts
  • Experience of writing Arts Council England evaluations.
  • Production management experience.
  • Experience of supporting the access needs of disabled people, both within companies and within audiences. 
  • Experience of managing arts engagement or outreach programmes.
  • Experience of working in other genres of live performance (in addition to theatre), such as live music or live art. 

THE FEE

£15860 (130 days at £122 per day), to be paid in monthly instalments on a freelance basis.

HOW TO APPLY

Send a CV and a brief covering letter outlining your suitability for the role to jackdean1989@gmail.com by 11pm on Sunday 25th September. Interviews will be held in Exeter over the week of the 3rd of October. 

Subject to capacity, we will seek to guarantee an interview to all eligible BAME applicants, so please let us know in your application if you meet this description. 

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